Almost every office print arrangement is priced around an assumed monthly volume. Very few offices ever check what they actually run. When the real number and the assumed number drift apart, the money moves in one direction, and it is not usually yours.
Hardware isn't ours to supply. We read numbers and paperwork, then hand you to someone equipped to act if there's a reason to.
Check My VolumeFour figures, in this order. Everything else follows from them.
Illustrative only — this shows the shape of the drift we look for, not measurements from any particular office.
None of these are dramatic. That is precisely why they go unnoticed.
A department that barely printed takes on work that generates paper daily, and nothing about the arrangement is revisited.
Colour creeps from occasional to routine because the option is simply there, and colour is almost never priced like mono.
Somebody leaves, somebody inherits, and the person now responsible has never seen the original figures at all.
A second device arrives to relieve the first, and the two are billed on assumptions written for one.
Offices tend to treat the remaining term as settled and unarguable, and stop thinking about it entirely. That assumption is worth testing rather than inheriting.
What is realistically available turns on two things: the months still outstanding, and the billing history sitting behind them. Sometimes the answer really is wait it out. Sometimes it is not, and nobody found out because nobody asked the question.
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